Congress Policies

Terms and Conditions

  • The following refund terms will apply for cancellation of an Event registration: 
      • Full refund for cancellation more than 60 calendar days of the Event;
      • 75% refund for cancellation between 30 and 60 calendar days of the Event; or
      • No refund for cancellation within 30 calendar days of the Event.
    1. Transfer of Event registration will be permitted with at least 5 business days’ notice of the Event. Any difference in fees will need to be paid if the substitute registrant is not entitled to the same Event registration rate. No refunds will be provided for transfers to a lower Event fee item.
    2. Engineers Australia reserves the right to alter, amend or cancel any or all of the elements in the Event Program.
    3. Throughout the Event, your image may be photographed or filmed. Your consent to the use of your image in full or in part for any Engineers Australia related purposes is taken to be given by attending this Event. Should you not wish to have your image photographed or filmed, please inform the photographer/camera operator at this Event.


Collection Notice and Consent

The Institution of Engineers Australia, trading as Engineers Australia, and its overseas chapters, affiliates and related bodies corporate as detailed in our Privacy Policy, (collectively referred to in this notice as “Engineers Australia”) is committed to protecting the privacy and security of your personal information. This notice provides you with important information about the personal information that we collect, why we collect this information and your rights and options in relation to this. It should be read in conjunction with our Privacy Policy (link below).

If you attend, or register to attend, an event, seminar, conference or function (Event) that we or our third party service providers organise or facilitate, we or our third party service providers may collect certain personal information about you in order to organise your participation in those Events. This information may include the personal information that you or your authorised representatives provide to us, including, where applicable, your and your partner’s name, contact details, company affiliation, dietary preferences and the types of Events that you have attended, expressed an interest in or registered to attend.

Personal information may also be collected about you for statistical or analytical purposes. This information is collected in order to assess and analyse the attendees of our Events and the users of our services and offerings so that we may improve our business offering. From time to time we may also use your personal information (such as your address) to provide you with direct marketing communications, including information about future Events that we believe you may wish to participate in.

We will use your personal information for the above purposes, and we may also use it for the purposes set out in our Privacy Policy. We may disclose that information to our third party service providers, Event sponsors and partners and to other third parties as set out in our Privacy Policy or communicated to you.

If the above personal information is not collected, we may not be able to organise your participation in our Events or provide certain associated services to you. There may be other consequences as set out in our Privacy Policy.

From time to time, we may transfer personal information to entities which are located in other countries, for example, our overseas service providers. We will only do this where it is necessary or appropriate to achieve the purposes set out in this notice or our Privacy Policy.

More detailed information about the way Engineers Australia collects, uses, discloses and processes your personal information and the countries where we may disclose your personal information is set out in our Privacy Policy.

Privacy Officer Contact Details: 
Our Privacy Policy also includes information about how you may access your personal information, seek correction of your personal information and how you may make a complaint about how your personal information has been handled by us. Any requests or questions about how we deal with your personal information or how you may access may be made to our Privacy Officer:

Privacy Officer
Office of the CEO
Engineers Australia
11 National Circuit
Barton ACT 2600


Why are we asking you to Opt-In or Opt-Out of Attendee App Visibility?

Many events will offer a mobile phone app for delegates to interact and access information during the Congress. During the course of this event you can consent to have your personal details shared with other attendees. This includes your photo, name, organisation, position, state and country.

We are committed to protecting the privacy of all personal data you provide us for this event registration, and this includes your visibility in the Attendee App. You can change your visibility at any time directly within the Attendee App. If you choose to withdraw your consent, you are still able to use the attendee app however your details will not be shown in the attendee search, and you will not be able to contribute to the Event Stream.

Should you have any questions regarding the above information please contact the Congress secretariat here.